Best 15 Desktop Scanners For Small And Large Documents 2021




Are you looking for a compact scanner that will meet your basic scanning needs?

Then you should look for desktop scanners!

Whether you need to scan family photos, documents receipts, contracts, business cards or even 3D objects, here you can find the best scanners that meet your requirements. In our buying guide are key factors you need to think about before you jump into buying.

Our Top Picks

BEST OF BEST DESKTOP SCANNER
Raven Pro Document Scanner picksRaven Pro Document Scanner
Professional document scanner offers fast scanning speed and high capacity automatic document feeder.
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BEST 3D DESKTOP SCANNER
CZUR ET16 Plus Advanced Book picksCzur ET16 Document Scanner
Outstanding overhead scanner with advanced features scans documents, newspapers, books and 3D objects.
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BEST DOCUMENT DESKTOP SCANNER
Canon ImageFORMULA R40 picksCanon imageFormula R40 Scanner
This is a fast and efficient office scanner with an automatic document feeder that holds up to 60 pages.
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BEST WITH FEEDER DESKTOP SCANNER
Xerox DocuMate 3125 picksXerox DocuMate 3125 Scanner
Compact sheet-feed scanner with automatic document feeder easily scans a stack of documents.
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BEST SMALL DESKTOP SCANNER
Canon imageFORMULA R10 picksCanon imageFormula R10 Scanner
Portable and lightweight document scanner that is simple to set up and easy to use anywhere you need it.
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BEST MAC DESKTOP SCANNER
Xerox XD-COMBO Duplex picksXerox Flatbed Automatic Scanner
Compatible with Mac, this flatbed scanner provides fast and duplex document scanning for more efficiency.
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BEST CHEAP DESKTOP SCANNER
Canon CanoScan Lide 400 picksCanon CanoScan LiDE 400 Scanner
The affordable flatbed scanner is suitable for those who have basic document and photo scanning needs.
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BEST COMPACT DESKTOP SCANNER
Doxie Q - Wireless Rechargeable Document picksDoxie Q Wireless Scanner
A small but powerful scanner comes equipped with many advanced and intelligent features.
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BEST CAMERA DESKTOP SCANNER
iCODIS Document Camera picksiCodis Document Overhead Scanner
Document camera scanner with many intelligent and advanced features will improve your scanning experience.
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BEST RECEIPT DESKTOP SCANNER
Fujitsu SCANSNAP S1100i picksFujitsu ScanSnap S1100i Scanner
A lightweight scanner for scanning at home or on the road comes equipped with intelligent features.
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BEST DUPLEX DESKTOP SCANNER
Epson WorkForce ES-400 picksEpson WorkForce ES-400 Scanner
The USB-powered sheet-feed scanner is very efficient by capturing both sides of the document per single pass.
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BEST PHOTO DESKTOP SCANNER
Epson FastFoto FF-680W picksEpson FastFoto FF-680W Scanner
The world’s fastest photo scanner scans 1 photo per second at 300 dpi, so it’s ideal for a high amount of photos.
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BEST FAST DESKTOP SCANNER
Brother High-Speed DesktopBrother ADS-2200 Scanner
One of the fastest sheet-feed scanners comes with ADF and it scans 35 pages per minute.
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BEST PERSONAL DESKTOP SCANNER
Fujitsu ScanSnap iX1500 picksFujitsu ScanSnap iX1500 Scanner
This sheet-feed scanner has great performance and it’s very popular for personal use in small offices or home offices.
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BEST PORTABLE DESKTOP SCANNER
NeatReceipts Mobile Scanner picksNeatReceipt Mobile Scanner
Slim and lightweight USB-powered scanner is equipped with patented software that identifies and extracts information.
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Best 15 Desktop Scanners

BEST OF BEST DESKTOP SCANNER

Raven Pro Document Scanner

Professional Scanner
If you looking for a high-quality pro scanner, check out the Raven Pro scanner for photos and documents. It also scans receipts, business cards, contracts, handwritten notes. This desk scanner measures 12.4 x 8.1 x 7 inches. Compatible with Mac and Windows OS. Automatic document feeder holds up to 100 sheets.

Raven Pro Document Scanner review

OCR Software
Its scanning speed is 60 pages per minute. You can choose between four resolutions – 200, 300, 400 or 600 dpi. Raven Pro features a large 8-inch LED screen that provides easy navigation and document editing without a computer. Convert your scans into editable and searchable PDFs with OCR technology.

Highlighted Points:

  • professional sheet-feed scanner
  • scans photos, receipts, contracts, documents
  • scans 60 pages per minute
  • high capacity feeder – up to 100 sheets
  • large 8-inch LED screen
  • OCR software

BEST 3D DESKTOP SCANNER

Czur ET16 Document Scanner

LED Light Source
Czur ET16 is an overhead document scanner with many advanced features. This large document scanner uses an LED light source, meaning, it doesn’t require warm-up time. Also, it uses CMOS optical sensor technology and flattening curved book technology. It is easy to scan bound books, magazines, newspapers.

CZUR ET16 Plus Advanced

Compatible With Zoom
Also, this Czur ET16 scanner scans 3D objects, like sculptures. The Optical Character Resolution converts your scans into editable and searchable digital files. This desk scanner is compatible with the Zoom app, allowing you to share the screen in real-time. ABBYY technology recognizes 187 languages.

Highlighted Points:

  • quality overhead scanner
  • scans documents, books and 3D objects
  • optical character recognition included
  • compatible with Zoom app
  • ABBYY technology
  • LED light source

BEST DOCUMENT DESKTOP SCANNER

Canon imageFormula R40 Scanner

High-capacity Scanner
Canon imageFormula R40 is a sheet-feed high capacity document scanner suitable for small offices and home offices. You can use it whether you work with Windows or Mac OS. The item dimensions are 11.1 x 9.9 x 9.6 inches in size. It scans reports, contracts, receipts, business cards, long documents, etc.

Canon ImageFORMULA R40 review

Duplex Scanning
It is easy to set it up and use, connect it to your PC via USB cable. Canon imageFormula scanner for desktop offers duplex scanning, meaning it captures both sides of the paper at the same time. It scans 40 pages per minute. but if you don’t want to scan documents manually, insert a max of 60 pages into the automatic document feeder.

Highlighted Points:

  • compact sheet-feed scanner
  • works with Mac and Windows
  • scans reports, receipts, documents, business cards
  • duplex and simplex scanning
  • scans 40 pages per minute
  • ADF holds up to 60 pages

BEST WITH FEEDER DESKTOP SCANNER

Xerox DocuMate 3125 Scanner

Sheet-feed Scanner
Xerox DocuMate 3125 desk scanner comes with an automatic document feeder pad, power supply, USB 2.0 cable, technical support card and DVD with drivers. It features a low resolution of 200 dots per inch and a color depth of 24-bit. But if you want to scan documents only, you don’t need a higher resolution.

Xerox DocuMate 3125 review

Fast Scanning Speed
This high-speed automatic feeder holds up to 50 pages. Duplex scanning improves scanning efficiency, you don’t have to flip paper. Xerox is a fast scanner, it scans 40 pages per minute and 70 images per minute. Visioneer Acuity technology automatically improves scan quality. OCR software is included.

Highlighted Points:

  • sheet-feed scanner with 200 dpi resolution
  • provides duplex scanning
  • scans 40 pages per minute
  • 50-page capacity ADF
  • included OCR software
  • Visioneer Acuity software

BEST SMALL DESKTOP SCANNER

Canon imageFormula R10 Scanner

Automatic Document Feeder
Canon imageFormula R10 is a small and modern white scanner suitable for on-the-go business people. You can use it anywhere and it is compatible with Mac and Windows OS. This personal document scanner features an automatic document feeder which holds up to 20 sheets. Canon scans 12 pages per minute.

Canon imageFORMULA R10

Free Built-in Software
This desk scanner scans letter-size paper, business cards, plastic cards, receipts and other document types. Canon imageFormula comes with free built-in software – CaptureOnTouch lite. It allows you to preview and edit scans. Also, Canon offers duplex scanning. Convert your documents into digital formats and save them in a safe place.

Highlighted Points:

  • small and portable scanner
  • works with Mac and Windows
  • automatic document feeder holds up to 20 sheets
  • scans letter-size paper, business cards, receipts
  • free built-in software
  • scans 2 pages per minute

BEST MAC DESKTOP SCANNER

Xerox Flatbed Automatic Scanner

Flatbed Scanner
Xerox is a high-quality flatbed scanner compatible with Mac. It scans documents, receipts and photos. The box includes a USB cable, adapter, ADF pad and DVD with drivers. Xerox is powered by a USB cable. Its automatic document feeder holds up to 35 pages.

Xerox XD-COMBO review

Automatic Enhancement
This photo scanner for Mac has a daily duty cycle of 1500 pages. This desk scanner features a fast scanning speed – up to 25 pages per minute. Visioneer Acuity software will automatically improve photo quality. Optical Character Recognition allows the creation of editable and searchable digital files. It offers duplex and simplex scanning options.

Highlighted Points:

  • powerful flatbed scanner
  • scans documents, photos and receipts
  • powered by USB
  • daily duty cycle – 1500 pages
  • scans 25 pages per minute
  • automatically improves scan quality

BEST CHEAP DESKTOP SCANNER

Canon CanoScan LiDE 400 Scanner

Affordable Scanner
Compact flatbed scanner Canon CanoScan LiDE 400 is an affordable device that measures 14.5 x 9.9 x 1.7 inches. This is USB powered scanner that works with both, Windows and Mac OS. Canon is made for photos, receipts and document scanning. It delivers a high resolution of 4800 dpi.

Canon CanoScan Lide 400

Upright Position
The desk scanner works with USB Type-C, meaning, you can power it and transfer scans at the same time. This cheap document scanner will improve scans with an image enhancement feature. Place the scanner into two different positions – upright and horizontal. Scans multiple photos at the same time and saves them as separate files.

Highlighted Points:

  • affordable flatbed scanner
  • works Windows and Mac
  • uses USB Type-C cable
  • image enhancement feature
  • scans multiple photos at the same time

BEST COMPACT DESKTOP SCANNER

Doxie Q Wireless Scanner

Rechargeble Battery
Doxie Q is a wireless rechargeable personal document scanner, it features small dimensions and doesn’t require much desk space. It measures 11.6 inches in length and 3.1 inches in width. Doxie Q requires one lithium-ion battery, you’ll get one in the package. A micro USB cable is also included in the package.

Doxie Q review

Built-in WiFi
This desk scanner scans photos, cards, documents and receipts. It delivers a resolution of 600 dpi. Built-in WiFi allows you to sync the scanner with your devices. Optical Character Recognition software provides converting your scans to editable and searchable files. Intelligent features will automatically adjust settings depends on scanned material.

Highlighted Points:

  • small and compact scanner
  • uses rechargeable battery
  • micro USB cable is included in the package
  • scans photos, business cards, documents and receipts
  • intelligent features
  • optical character recognition

BEST CAMERA DESKTOP SCANNER

iCodis Document Overhead Scanner

A3 Document Size
iCodis is an overhead document camera scanner suitable for small and large A3 documents. The item dimensions are 9.4 x 3.1 x 13.8 inches. Box includes USB cable, soft mat, CD with software and user manual. It scans magazines, newspapers, books, catalogs and more. iCodis isn’t compatible with Mac.

iCODIS Document Camera X3

Record & Project
The scanning speed is high, it takes 1.5 seconds only. The desktop scanning machine features multiple useful specifications, such as intelligent continuous shot, OCR, automatic correction, automatic image segmentation, automatic merging two sides, etc. The real resolution is 3264 x 2448 pixels. You can record and project data in real-time.

Highlighted Points:

  • overhead collapsible scanner
  • space-saving design
  • compatible with Windows only
  • intelligent continuous shot
  • record and project data in real-time
  • resolution of 3264 x 2448 pixels

BEST RECEIPT DESKTOP SCANNER

Fujitsu ScanSnap S1100i Scanner

Mobile Scanner
Fujitsu ScanSnap S1100i is a mobile scanner that measures 12.5” in length, 5.6” in width and 2.9” in height. It is a lightweight and portable scanner suitable for on-the-go business people. This desk scanner works with Windows and Mac and is powered by USB so you can connect it to your PC.

Fujitsu SCANSNAP S1100i review

Automatic Stitch
It scans documents from 1 to 34 inches in length. It takes 7.5 seconds to scan colored documents. This portable receipt scanner offers some intelligent features, such as scan correction, auto-color detection, crop, deskew and rotation. You can even scan documents larger than A4 and Fujitsu will stitch them together.

Highlighted Points:

  • lightweight and mobile scanner
  • powered by USB
  • compatible with Mac and Windows
  • automatic stitch feature
  • intelligent features
  • scans business cards, receipts and documents

BEST DUPLEX DESKTOP SCANNER

Epson WorkForce ES-400 Scanner

USB-powered Scanner
Epson WorkForce ES-400 is a USB-powered sheet-feed scanner that scans photos, documents, receipts, business cards and papers. It works with Mac and Windows 7/8/8.1 OS. Insert the stack of paper into the automatic document feeder, it holds up to 50 pages. Epson scans 35 pages per minute and 70 images per minute.

Epson WorkForce ES-400 review

Intelligent Adjustment
This office scanner machine for desktop has Ultrasonic Double Feed Detection that prevents missing pages. Built-in Nuance Optical Character Recognition allows you to create editable and searchable digital files. Epson Image Processing technology ensures auto-crop, blank page removal, color adjustment and other options.

Highlighted Points:

  • USB powered scanner
  • scans photos, documents, business cards, receipts
  • automatic document feeder holds up to 50 pages
  • Ultrasonic double-feed detection
  • built-in OCR software
  • image processing technology

BEST PHOTO DESKTOP SCANNER

Epson FastFoto FF-680W Scanner

Fast Scanner
Epson FastFoto FF-680 is the world’s fastest personal photo scanner – scans one photo per second at 300 dots per inch. The desk scanner is suitable for Windows and Mac users. The box contains a carrier sheet, cleaning cloth, power cable and AC adapter, USB 3.0 cable and user manual.

Epson FastFoto FF-680W review

Advanced Features
The max paper size is 8.5 inches in width and 36 inches in length. SafeTouch technology provides worry-free scanning of delicate photos. ScanSmart software with OCR converts your documents into editable and searchable files. Auto-enhancement will restore old photo quality. This professional photo scanner delivers a resolution of up to 1200dpi.

Highlighted Points:

  • one of the fastest photo scanner
  • carrier sheet for delicate paper
  • powered by USB
  • scans 1 photo per second
  • SafeTouch technology
  • resolution of up to 1200dpi

BEST FAST DESKTOP SCANNER

Brother ADS-2200 Scanner

Duplex Scanning
Brother ADS-2200 is one of the fastest sheet feed scanners currently available in the market. It is a compact and lightweight scanner that fits on any home or office desk. It’s suitable for receipts, ID cards, postcards, thin and thick papers. To increase speed and productivity, Brother scans two-sided documents in a single pass.

Brother High-Speed Desktop Document Scanner, ADS-2200

50-page ADF
This scanner for desktop scans up to 35 pages per minute. The automatic document feeder has a capacity of up to 50 pages. Send scanned documents to different destinations, such as email, USB flash memory drive, cloud service. Brother high-speed document scanner is compatible with Mac and Windows OS. Use the image optimization feature to edit scans.

Highlighted Points:

  • fast sheet-feed scanner
  • fits on any office/home office desk
  • duplex scanning
  • scans 35 pages per minute
  • automatic document feeder – 50 pages
  • works with Mac and Windows

BEST PERSONAL DESKTOP SCANNER

Fujitsu ScanSnap iX1500 Scanner

High-end Scanner
Fujitsu ScanSnap iX1500 is a sheet-feed scanner suitable for personal use. This high-end scanner is very popular for personal use. The desk scan machine scans documents of any sizes, receipts, business cards, photos, drawings and more. The carrier sheet is included in the package, use it for original and delicate paper and photos.

Fujitsu ScanSnap iX1500 review

User-friendly Interface
This personal document scanner comes equipped with a user-friendly touch screen, providing an easy-to-use interface with simple icons. Fujitsu scans 25 pages per minute and its max daily duty cycle is 2000 pages. The automatic document feeder has a 50-sheet capacity. Software is integrated.

Highlighted Points:

  • compact sheet-feed scanner
  • scans photos, receipts, business cards, paper
  • daily duty cycle – 2000 pages
  • scans 25 pages per minute
  • user-friendly touch screen
  • integrated software

BEST PORTABLE DESKTOP SCANNER

NeatReceipt Mobile Scanner

Sleek Design
NeatReceipt is a small, compact and portable receipt scanner with a sleek and modern design. Its dimensions are 1.6 x 10 x 1.3 inches and weigh 1.6 pounds. Place it on your desk and when not in use, store the scanner in your drawer, tray or on the shelf. Box includes CD with software, USB cable, protective bag and cleaning paper.

NeatReceipts Mobile Scanner review

Neat Software
The tabletop scanner machine scans receipts, business cards and ID cards. With the Smart Sorting feature, you can organize your scans better. Also, you can convert your data to editable and searchable PDF files. Neat reads and extract information from whatever you scan and create digital files. The manufacturer provides premium support.

Highlighted Points:

  • small and compact scanner
  • scans receipts, business cards and documents
  • Smart Sorting feature
  • creates searchable and editable files
  • powered by USB
  • export information to PDF, Excel

Things To Know About Desktop Scanner

There are many various desk scanners on the list above. To understand how some scanner types work and how to pick the best model that suits your needs, keep reading our guidelines below.

Scanned Material – What kind of media do you want to scan – photos, bound books, documents, newspapers, magazines, business cards, receipts? Also, you should consider the maximum size of documents or photos that you want to scan. This will tell you the kind of scanner you should be looking at.

Flatbed Scanner – Flatbed scanners are the best for photos, especially for old and delicate photos, bound books and 3D objects. This scanner type has a large glass panel designed for material that will be scanned. But they aren’t designed for multi-document scanning.

Sheetfed Scanner – This scanner type is suitable for photos and documents, but doesn’t insert original or delicate photos. Sheet-feed scanners come with an automatic document feeder that holds a high volume of documents. You don’t have to scan it manually. Also, the automatic feed scanners fit on any office desk.

Duplex Scanning – This feature means scanning both sides of the page at the same time. If you expect to frequently scan documents that are printed on both sides, you should buy a scanner with a duplex feature. That increases scanning speed and efficiency.

Scanner’s Resolution – If you work with documents and need a desktop scanner for that material, then 200 dpi resolution is good for your needs. For photos, 600 dpi is more than enough, unless you plan to zoom in on a small part of the photo. For slides and negatives, you’ll need a scanner with an optical resolution of at least 4800 dpi.

Final Verdict

All of these desktop scanners offer high-quality performances and great resolution for the material they are designed to scan. For more scanners suitable for photographs, check the photo scanner review. If you want to be able to move your scanner with you when travel, consider portable document scanners. Check also which are the best document scanners to buy and get all the general information about these devices.




Melissa
Melissa is a freelance writer with a Bachelor of Economy. She became one of the OfficeNeedle team members in 2020. Her expertise in business management lies in 6-year experience working in 3 companies which allowed her to improve her business skills. The knowledge she has received through her work, she presents in the educational articles helping many people who start or run a business. Her secret love is design so she writes also about office furniture and equipment.